The Club shall be called Deerpark Pitch and Putt Club. The rules hereinafter contained are indicated by consecutive members and in these rules unless the context otherwise requires Deerpark Pitch and Putt Club shall be referred to as the Club.
The aim and objective of the Club shall be the playing of the game Pitch & Putt and such activities as the Club may from time to time decide.
The business and affairs of the Club shall be managed by a Committee hereinafter referred to as “The Committee” and shall be the constituted authority of the Club and shall comprise those persons elected at the Annual General Meeting of the Club held each year in accordance with the rules hereinafter contained.
The term Club Property means the grounds, premises, furnishings and other assets either owned, used, rented, hired or leased or held by the Club as Licensees or otherwise.
The term Bye-Law means a regulation made by the Committee and any such regulation shall not contravene the rules of the Club.
The term Meeting includes any General Meeting, Annual General Meeting, special General Meeting or Committee Meeting of the club. The term Club Year shall mean the period which shall commence on the 1st day of March and end on the last day of February and all subscriptions and other fees and rents (if any) shall be due on the 1st day of March.
The term Juveniles, are those who, being under the age of eighteen years and over ten years, are accepted for membership of the Club, with limited privileges, particularly in relation to times of play. Juveniles shall have no vote at the Annual or other General Meeting.
At the absolute discretion of the Committee, visitors over the age of ten years may be permitted to the course on payment of green fees, at such times and in such conditions as may be prescribed. A member introducing or playing with such a visitor shall be responsible for payment of the relevant green fee.
Correct Accounts and books shall be kept showing the financial affairs and receipts disbursements of the Club. Completed accounts shall be submitted annually by the Treasurer to the Auditors for audit and subsequent presentation to the Annual General Meeting.
The privileges of the Club shall comprise the privileges of the pavilion, the use of the course and the car park.
THE COMMITTEE
The Committee shall consist of the following: The Chairman, Honorary Secretary, two Honorary Treasurers, Vice-Chairman, Gents Captain and Lady Captain, PRO, two Competition Secretaries, Registrar, two Juvenile Officers and two non-portfolio officers who shall hold office for one year, but shall be eligible for re-election.
The Committee shall meet at least once a month and has often otherwise as the duties of the management of the Club shall dictate. At such meetings, at least seven Officers shall form a Quorum.
Members before being eligible for election to the Committee of the Club must be eighteen years of age, and in addition, have had a full year’s membership. In light of Code of Ethics guidelines all Committee members must submit themselves for Garda Vetting.
POWERS OF THE COMMITTEE
The Committee shall have power to fill, by co-option, vacancies on its body, created by death, resignation or removal of members. It shall also have the power to make, alter or rescind bye-laws or local rules and shall be the sole authority for the interpretation of these rules and of any bye-laws, local rules or regulations made there under, and shall have the power to appoint sub-committees, and to define the scope of their authority and duties.
The Committee shall have power to do such other acts and things as they may consider desirable for the good management of the Club.
The Committee shall have the power to expel or suspend members for serious misconduct or breach of the rules, subject to the right of appeal. The Committee shall have powers to lift suspensions and to reinstate any person or persons previously expelled from the Club.
MEMBERSHIP OF THE CLUB
The club shall consist of ordinary members, Honorary Members and Juvenile Members with rights and privileges hereinafter defined.
Ordinary members shall be members, Ladies and Gentlemen who have been accepted by the Committee and who have paid their subscriptions within the time specified by the Committee of the time being.
The Club shall affiliate to the governing body of Pitch & Putt in Ireland. All ordinary and honorary members unless already registered, shall be registered with aforementioned body. Such registration, however may not be made until annual subscriptions, were necessary are paid.
An Honorary President and not more than three patrons may be elected and shall be deemed honorary members by Motion passed two thirds majority at the Annual General Meeting. Persons who have given outstanding service to the Club and/or a game of Pitch and Putt may also be elected honorary members by similar Motion. The Gents Captain, Lady Captain, Honorary Secretary, Honorary Treasurers and Chairman shall be regarded as Honorary members for the duration of their term of office.
No person shall be considered a member until his or her entrance fee, if any, and annual subscriptions have been paid. By such payment a member submits himself to the rules and regulations of the Club, and every renewal of subscription by a member shall be deemed to a similar submission.
Any member causing wilful damage to the property of the Club and to the property in the use or in care of the Club shall make good such damage.
Every Application for membership shall be made on the form provided for the purpose.
A member wishing to resign from the Club shall inform the Honorary Secretary accordingly in writing.
ANNUAL GENERAL MEETING
The Annual General Meeting of the Club shall be held not later than the end of January. The business of the Meeting shall be to receive the Committee’s Annual Report, and Financial Statement, to elect Officers of the Committee, to appoint Auditors and to revise rules and to transact any other business relevant to the Club. Notice of Annual General Meeting will be posted in the Pavilion at least 21 (twenty-one) days in advance.
No rules as contained in this Constitution may be revised, or nominations accepted, save on written Notice of Motion, duly proposed and seconded. The Rules as contained in this Constitution may be revised only by members voting to do so at the Annual General Meeting.
Nominations in writing and Notices of Motion must be received by the Honorary Secretary at least 10 (ten) days prior to the Meeting. Should there be no written nominations to one or other of the Officer posts, nominations from the meeting shall be valid. If fewer than the requisite number of persons should be nominated for election to the Committee, those nominated shall be deemed elected. Any remaining vacancies shall be filled by co-option
Voting shall be by ballot and a majority of those present and voting shall decide. All changes to the Constitution of the Club shall require a two-thirds majority of those present and voting at the Annual General Meeting. Motions for such amendments will be valid for the Agenda of the Special General Meeting in 1998, but only in every succeeding third year thereafter at the Annual General Meeting.
The Chairman, or in his absence the Vice-Chairman, shall preside at the Meeting.
Only fully paid-up Ordinary and Honorary members registered with the Club can vote at the Annual General Meeting.
The quorum shall be 10% of the Ordinary Members.
SPECIAL GENERAL MEETING
A Special General Meeting shall be called at the request of the Committee, or on a requisition signed by at least 20 (twenty) Members, stating the business to be brought forward. (The Special General Meeting shall be called within 14 days of the receipt of such requisition, and shall be fixed for a day within 28 days there from)
At least seven days notice of every Special General Meeting of the Club shall be given to the President, and all other Honorary and Ordinary Members of the Club, specifying the time and place of the Meeting and the business to be transacted.
The quorum for a Special General Meeting shall be 10% of the Ordinary Members, and if that number be not present within one hour after the time for which it was called, the meeting shall be abandoned.
No business shall be transacted at a Special General Meeting other than for which it was called.
Only Members registered with the Club can vote at a Special General Meeting.
LAWS AND BYE-LAWS
A copy of the Constitution and of any Bye Laws of the Club shall be exhibited in the Pavilion.